The first important thing to do is to make an invitation list. Invite as many people as your space can accommodate. Make sure you allow the guests to RSVP, and you will know about how many to prepare for. Send the invitations at least two weeks in advance of the function.
Prepare a menu one week before the event, and utilize grocery advertisements to save money using coupons. Prepare as many of the items on the menu ahead of time as possible to keep party day from being hectic. Make other foods needed early in the day of the function so they will be chilled properly before the guests arrive. Have waste cans available if needed for paper plates and other refuse in the table area.
Have a specified place for coats and let your guests know where it is, so they can retrieve them when leaving. Make sure the space is large enough that garments don't fall to the floor or get buried so deep that other people's coats get mused.
Plan ahead for all activities that will need items such as paper and pencils. Have them placed in the area you will be having the games. Make sure you have extras in case someone comes unexpectedly. Keep the games simple and fun. Two or three games are enough to get everyone involved in. Allow time for your guests to mingle and have conversations among themselves.
Thank people for coming to your party, and plan ahead of time to have someone else show the guests out.
If anyone brought a hostess gift, be sure they are sent a card within one week for it. Phone everyone who attended the party within two weeks, and let them know their presence was appreciated.
Planning ahead is the most important part of any function. If you plan for everything in advance, the party will be as enjoyable for you as it will be for your guests.
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